GEMS Portal Product Registration (Listing)

Businesses must register on the GEM Portal to supply goods and services to government agencies, PSUs, and ministries on the Government e-Marketplace. The goal of the portal was to eliminate intermediaries while maintaining transparency in government purchasing operations. Business owners can bid on government bids, receive direct buying orders, and add their products to the list after registering.

The following are some of the GEM Registration Portal's key features: 

• Competitive bidding: Possibilities for obtaining government contracts 
• Business-friendliness: Contactless and paperless purchasing 
• Direct government sales: Companies can sell to government agencies. 
• Financial advantages: Quicker payments and less transactional corruption

Who Needs to Register on the GEM Portal?

Registration on the GEM Portal is required for:

• Service providers: They include housekeeping, logistical, IT, and security services.
• Manufacturers: Businesses that make products that government agencies need. 
• Businesses: That supply goods from independent manufacturers are known as traders and resellers. 
• Start-ups and MSMEs: Small companies wishing to enter the government procurement market. 
• PSUs and Government Organisations: Ministries and departments that purchase products and services. 

For government sales, your company must register on the GEM Portal if it fits into any of these categories.

1. IT Products

• Desktop
• Laptops
• Printers

2. Automobiles

• Bus, Car
• Tractor
• Utility vehicles

3. Furniture

• Table
• Chair
• Storage Cabinate

4. Medical Products

• Santizers
• Gloves
• Syringes

5. Stationary Items

• Pen
• Notebooks
• Printing Paper

6. Electrical Appliances

• LED
• Wires
• Circuit Breaker

7. Electronic Equipment

• TV
• Refrigerator
• AC

8. Textile Products

• Towels
• Bedsheets
• Uniform

9. Pipes & Fittings

• Steel Tubes
• PVC Pipes
• Fittings

Micro, Small, and Medium-Sized Businesses (MSMEs) that register on the GEM Portal have several special advantages. Below are the benefits to make it easier for them to obtain government contracts and compete with bigger companies.

• MSME businesses are given priority in government tenders. The government provides MSMEs with exclusive contracts, thereby improving their chances of winning competitive bids.
• Because MSMEs are required to deposit lower Earnest Money Deposits (EMD), the tender bidding procedure becomes cheaper for them. These methods make it easier for small companies to participate in bidding processes.
• MSMEs are not required by current legislation to reach the high turnover benchmarks that big businesses must. Businesses with low annual sales can still obtain government contracts because the qualification rules do not limit them.
• Using PFMS, users can quickly receive their money via the payment mechanism available on the GEM Portal. This creates consistent cash flow.

Given below are the documents needed as a seller for GEM registration-

• Aadhar Card of Proprietor/Director/Authorised Person
• Cancelled Cheque
• PAN Card of Proprietor
• PAN Card of Company in case of LLP, Pvt. Ltd and Partnership
• MSME Certificate
• GST Certificate
• NSIC
• ISO
• Trademark Registration
• ITR of Last 3 Years

Required Documents as a Buyer for GEM Registration

Given below are the documents needed for GEM registration-

• Aadhar Card of Head of Department (Govt. Department)
• Official Email ID
• The Mobile Number of the Authorized Person should be registered with an Aadhar card.
• Organisation details such as
• Name of the Department
• Landline Number
• Ministry Complete Address with PIN

Before you can start listing products on the GEM portal, you need to create an account.

Step 1: Register on the GEM Portal

• Visit the Government e-Marketplace official portal.
• Click on the “Register Now” button.
• Fill out the required information, including your business details, PAN, and GST details.
• Complete the GEM registration process by verifying your mobile number and email address.

Step 2: Access Your GEM Seller Account

After registering successfully, enter your login information to access your GEM seller account.

Step 3: Fill in the Business Details

Make sure your business information is complete before adding products to the GEM portal. This includes uploading the required paperwork, including GSTIN and PAN.

Step 4: Include Items in Your Catalogue

• Let's now address the crucial issue of introducing your products to the GEM site.
• Depending on how the portal is designed, select "Catalogue" or a comparable option on your seller dashboard.
• Choose "Add Product." 

Step 5: Enter Product Information

You will need to provide comprehensive details for each product. This comprises:

• Product Category: Ensure your product is in the correct category.
• Product Subcategory: Describe the product category in further detail.
• Brand Name: If relevant.
• Product Description: Describe your product clearly and succinctly. To increase search prominence, include keywords like "GEM product upload."
• Unit of Measurement: Indicate the unit of measurement for your product, such as bits, kilogrammes, or litres.
• Price: Set the cost of your goods.
• Tax Information: Give tax information.
• Technical Details: Provide any technical details that are necessary for your product.

Step 6: Add Product Pictures

To draw in customers, high-quality photos are crucial. Upload product photos that clearly highlight your product's features. 

• Make use of high-resolution photos.
• They are captured from different perspectives.
• Comply with your GEM catalogue management plan.

Step 7: Examine and Send

Verify all of the data you entered twice. Make sure it is precise and comprehensive. Click "Submit" when you're satisfied.

Step 8: Wait for Authorisation

GEM administrators will examine your product listing. The approval and appearance of your products on the site could take some time. 

Step 9: Managing Your Listings

After approval, you can manage your product listings, update information, and monitor sales through your GEM seller account.

GEM Portal Registration is free, but businesses must pay applicable service charges during transactions.

Note: Additionally, transaction fees apply based on order value.

You will receive your seller ID and login credentials throughout the registration procedure within 24 business hours of activation. You must understand that it occurs following a successful verification. The entire projected duration is two to three weeks.

Many product uploads on the GEM portal are denied during assessment due to data accuracy and compliance issues, rather than because the product is ineligible. Sellers can prevent frequent changes and approval delays by being aware of these typical grounds for rejection.

• Choosing the wrong Product Category: One of the most common reasons for rejection is choosing a broad or inappropriate category. Products must be included under the most accurate category and subcategory possible according to GEM.
• Incomplete or Missing Required Features: There are required attributes for each category on GEM. The product may be rejected if even one required field is missing, filled out incorrectly, or marked "Not Applicable" without explanation.
• Images of Non-Compliant Products: Images that don't meet GEM requirements, such as those with poor resolution, watermarks, brand logos, or mismatched graphics, are often rejected. The product images must accurately portray the mentioned item. 
• Inconsistency Between Documents and Product Details: During verification, inconsistent product specifications, brand information, and uploaded documents (such as catalogues or authorisation letters) may result in rejection.
• Problems with OEM or Brand Authorisation: Until the issue is fixed, products associated with a brand or OEM without the necessary permission or with insufficient OEM information are frequently rejected.
• Inaccurate Technical Details: Particularly for regulated or technical product categories, entering generic, assumed, or estimated technical values rather than precise requirements may result in rejection.
• Similar or Duplicate Product Listings: Uploading several items with very similar features or descriptions may be rejected as duplicates, especially if the differences are unclear.
• Failure to Adhere to Category-Specific Regulations: There are further permission requirements for specific groups. Failing to meet these category-specific requirements often results in immediate rejection.

Corpseed provides end-to-end support for GEM Portal product registration (listing), ensuring a smooth, accurate, and compliant listing process from start to approval. With deep expertise in GEM guidelines, Corpseed minimises rejection risks by handling correct product categorisation, brand mapping, technical specifications, and document verification with precision. Our professionals efficiently manage portal queries, revisions, and clarifications, helping businesses save time and avoid delays. Even after a successful product listing, Corpseed offers continued support for updates and modifications, making it a reliable partner for hassle-free GEM product registration.

• End-to-End GEM Registration Support: We handle the complete product listing process on the GEM portal from start to approval.
• Expert Understanding of GEM Guidelines: Our team ensures your product listing strictly follows the latest GEM compliance norms.
• Error-Free Product Listing: We minimise rejection risks by accurately uploading product details, specifications, and documents.
• Fast & Hassle-Free Process: We help speed up GEM product registration without unnecessary delays.
• Document Verification Assistance: We verify and prepare all required documents to meet GEM portal requirements.