GeM Portal OEM Registration

GeM OEM registration is a formal process that allows manufacturers to sell goods directly to government departments through the Government e-Marketplace portal. GeM registration verifies that a manufacturer or brand owner produces products in its own factory and supplies goods under an original brand name. OEM registration on GeM helps businesses become verified sellers and access the OEM panel for government procurement. 

After successful GeM OEM registration, an OEM Registration Number and an OEM certificate are issued, confirming authenticity and product ownership. OEM in GeM allows manufacturers to list products, manage pricing, and participate in tenders without middlemen. The OEM authorization certificate on GeM also permits authorized distributors to supply products from approved OEMs. GeM registration improves transparency, supports quality assurance, and strengthens buyer confidence.

Government buyers prefer verified OEM panel suppliers because they provide genuine products, warranty support, and reliable service. This system also promotes domestic manufacturing and fair competition. 

This detailed guide explains the eligibility, documents, process, benefits, and compliance requirements of OEM registration, helping readers clearly understand GeM OEM registration, avoid mistakes, and complete it smoothly and correctly for successful listing, compliance, and long-term government procurement participation across India's markets, effectively and safely today.

OEM registration on GeM aims to build a trusted procurement ecosystem for government buyers and sellers. These are the main objectives of OEM registration:

• Ensure genuine manufacturers complete GeM OEM registration and supply authentic products through verified GeM registration.
• Enhance government procurement by encouraging OEM registration on GeM and enhancing quality assurance in government departments.
• Offer an OEM certificate and an OEM Registration Number that verifies ownership, authenticity, and responsibility for the manufacturing standards of the product.
• Establish a trusted OEM panel and an OEM Panel in GEM to facilitate transparent government procurement nationwide.
• Allow OEM authorization certificates on GeM to support authorized distributors and ensure supply chain compliance with standards.
• Increase product visibility and credibility by registering as a GeM OEM for government tenders and bulk procurement.
• Encourage Make in India by promoting local manufacturers to finish OEM registration and increase reach.
• Decrease counterfeit products by allowing only authenticated OEMs to participate in GeM government procurement.
• Enhance service support and warranty liability by promoting authenticated OEM panel participation and OEM registration compliance.
• Strengthen buyer confidence through transparent gem registration verification and reliable OEM registration on the GeM platform.

OEM registration on GeM plays a vital role in government procurement. These are the key areas, explained clearly below.

• Builds Buyer Trust: OEM registration confirms product authenticity. Government buyers trust sellers listed in the OEM panel in GeM, ensuring genuine products and verified manufacturers.
• Facilitates Direct Government Sales: OEM registration on GeM enables direct participation in bids and tenders. OEMs can place bulk orders directly without any middlemen.
• Enhances Product Visibility: OEM registration on GeM enhances the visibility of products. Buyers prefer OEM-verified products.
• Ensures Quality Compliance: OEM certification ensures compliance with ISO, BIS, and technical specifications, thereby enhancing acceptance in government procurement.
• Strengthens After-Sales Support: OEMs on GeM continue to be responsible for warranty, spares, and service support, thereby ensuring better service delivery.

This is the main difference between a normal seller and an OEM on GeM.

Who Can Register as an OEM on the GeM Portal?

OEM registration on GeM is open to entities involved in manufacturing, branding, or authorized supply. These categories are eligible as explained below.

• Manufacturers and Brand Owners: Businesses producing goods under their own brand qualify for GeM OEM registration. Manufacturing units located in India receive preference.
• Importers: Importers who hold distribution rights for foreign-manufactured products can register as OEMs on GeM with proper authorization.
• Authorized Distributors: Authorized distributors with an OEM authorization certificate on GeM can sell products under approved OEMs.
• Service Providers: Service-based OEMs such as IT solutions, security services, and facility management providers can apply for OEM registration on GeM.

OEM registration on GeM requires strict compliance to ensure quality and service reliability. The eligibility criteria of OEM registration on the GeM portal include:

• The OEM of the equipment quoted must maintain a minimum of eight spare depots across India to support equipment failure and ensure faster service resolution for government buyers.
• The OEM must support next-business-day delivery of defective spare parts to major locations across India to reduce downtime and service disruptions.
• The OEM must have a registered office in India for at least fifteen years to demonstrate long-term operational stability and market presence.
• ISO 9001:2015 certification is mandatory to confirm quality management systems and standardized manufacturing processes
• The bidder must be a reputed manufacturer or an authorized system integrator of the products offered on the GeM portal.
• For a system integrator, a tender-specific Letter of Authorisation from the OEM must be submitted during the bidding process.
• A back-to-back agreement with the OEM is required during invoicing as part of the contractual obligation.
• Bids submitted without OEM authorization or back-to-back agreements are liable to be rejected.
• The bidder must have at least 5 years of experience in servers and storage with IITs, central universities, government PSUs, or listed companies.
• Documentary proof of experience must be submitted for verification.
• The bidder must have completed at least one high-value order, multiple medium-value orders, and several smaller orders in the relevant field.
• The same OEM brand must be quoted, whose experience is used as the eligibility criterion.
• After-sales service availability through phone, email, or fax must be ensured with same-day acknowledgement.
• Valid GST, PAN, tax registration numbers, minimum ten years of presence in India, required net worth, and average turnover compliance must be maintained.

OEM registration on GeM requires basic verification documents. These are the documents required:

• Company registration certificate
• GST registration certificate
• PAN card
• Authorized signatory details
• ISO or quality certification documents
• Trademark registration certificate
• Proof of manufacturing facility

OEM registration on GeM follows a structured process to ensure verification and compliance. These are the steps followed:

• Create GeM Seller Account: Visit the GeM portal and create a seller account using valid business details, a registered email, and contact information. This step completes basic gem registration and opens access to seller services.
• Select OEM Registration Option: Choose the OEM registration on the GeM option and enter factory details, brand ownership information, and manufacturing capacity. Correct product categories must be selected carefully.
• Upload Required Documents: Upload basic documents such as the company registration certificate, GST, PAN, and quality certifications. These documents support the issuance of the OEM certificate and the OEM Registration Number.
• Vendor Assessment and Submission: Complete vendor assessment if required and submit the OEM registration application for portal verification and approval.
• Professional Support: Corpseed assists in OEM registration on GeM by managing documentation, compliance checks, accurate filing, and smooth coordination, ensuring faster approval and a correct OEM panel listing without errors.

OEM registration fees on the GeM portal depend on several compliance and business factors. The fee structure varies based on business category, turnover range, product type, and vendor assessment requirements. Additional costs depend on inspection, testing, and quality certification requirements. Fees also differ based on whether the applicant chooses to apply as a manufacturer, an importer, or as an authorized OEM. 

The complexity of products, the number of product categories, and the technical validation also determine the overall fees. The vendor assessment level, the level of document verification, and the compliance history also determine the fees. The GeM portal updates fee criteria periodically, so OEM registration fees depend on prevailing government guidelines and applicable regulatory requirements nationwide.

The penalties or consequences of not registering as OEM on GeM are:

• Limited access to government tenders
• Lower buyer trust and credibility
• Product delisting risks
• Greater possibilities of bid rejection
• No entry to the OEM panel in GeM
• Loss of possibilities of bulk procurement
• Less product visibility
• Greater compliance scrutiny
• Ineligibility for OEM-specific bids
• Poor after-sales accountability

Corpseed is one of the top consulting firms, offering comprehensive assistance in regulatory compliance and guiding businesses and individuals through the complete Deemed OEM Registration. With deep experience in GeM processes, our team ensures smooth and error-free OEM registration on the GeM portal.

• End-to-End OEM Registration Support: We handle the complete GeM portal OEM registration process, from account creation to final approval. Our experts ensure every step follows GeM guidelines.
• Accurate Documentation and Compliance: Our team reviews and prepares all required documents carefully. We ensure correct submission to avoid rejection or delays during OEM registration on GeM.
• Vendor Assessment and Technical Guidance: We support vendor assessment requirements and guide on technical criteria. Our experience helps meet OEM panel standards smoothly.
• Faster Approval and OEM Panel Listing: We reduce processing time by avoiding common errors. Our structured approach helps achieve faster approval and a proper OEM panel in the GeM listing.
• Ongoing Support and Updates: We provide post-registration support through the OEM dashboard, GeM. Our team assists with updates, compliance changes, and long-term GeM growth strategies.