CPCB Registration as Used Oil Co-Processor

The Central Pollution Control Board (CPCB) is a government body responsible for controlling environmental pollution in India. One of the key functions of the CPCB is to oversee the registration of old oil co-processors. Co-processors are organizations or industries that recycle, treat, or process used oils in an environmentally safe manner. They play an important role in reducing the environmental impact of used oils, which can be hazardous if disposed of improperly. Under CPCB guidelines, co-processors involved in recycling or processing of used oils are required to register on the designated portal. 

This registration is part of the Extended Producer Responsibility (EPR) framework, which aims to promote sustainable practices in waste management. Registration ensures that co-processors comply with all legal requirements, keep proper records, and contribute to environmental protection. The registration process involves submitting an online application along with the required documents and fees. Once registered, the co-processor receives an EPR certificate, which is proof of compliance with the CPCB’s environmental norms for used oil processing.

Who is the Co-Processor?

A co-processor is an entity or organization that participates in the recycling, treatment, or disposal of used oils such as engine oil, hydraulic oil, and lubricants. The main role of a co-processor is to recover valuable components from used oils, reduce waste, and minimize environmental damage. Co-processing can involve industrial plants, refineries, and waste management companies that have the infrastructure and expertise to handle hazardous waste materials such as old oils. The CPCB recognizes co-processors as part of the Extended Producer Responsibility (EPR) system. This system ensures that co-processors manage waste oils in an environmentally responsible manner. The co-processor is also responsible for meeting the safety standards set by the CPCB and contributing to the overall sustainability efforts in the country.

The Central Pollution Control Board (CPCB) plays an important role in the regulation and monitoring of used oil co-processing. The role of the CPCB can be divided into several key aspects:

• Monitoring Compliance: CPCB ensures that co-processors follow environmental guidelines for used oil treatment and disposal. This includes ensuring that co-processing activities do not harm the environment.
• Issuance of EPR Registration: The CPCB registers co-processors under the Extended Producer Responsibility (EPR) framework, which certifies that these entities are legally compliant for handling waste oils.
• Regulation Standards: The CPCB lays down strict guidelines for used oil co-processing, which co-processors must follow. These standards help to reduce pollution and increase the quality of recycled oil products.
• Enforcement and Audits: The CPCB is responsible for conducting periodic audits and inspections to verify whether registered co-processors are following the prescribed norms. Failure to comply may result in penalties or revocation of registration.
• Promotion of Best Practices: CPCB encourages the adoption of best environmental practices in the oil recycling industry. This includes providing technical guidance and supporting innovations in used oil recycling processes.

The benefits of CPCB EPR used oil co-processing registration are:

• Legal Compliance: Registration with the CPCB ensures compliance with national waste management laws and environmental protection standards.
• Environmental Protection: By co-processing used oils, registered entities contribute to reducing pollution, preventing soil and water contamination, and supporting overall sustainability.
• EPR Certification: Co-processors receive an EPR certification that proves their commitment to responsible waste management. This certification enhances credibility and trust among stakeholders.
• Regulatory Oversight: Co-processors benefit from CPCB’s oversight, which ensures their operations align with best practices in waste management and environmental sustainability.
• Market Advantage: CPCB registration enhances business reputation, potentially opening doors to collaborations with other organizations or governments looking to partner with certified eco-friendly businesses.
• Economic Benefits: Proper co-processing of used oils can help reduce the cost of disposal and turn waste into valuable by-products, offering financial incentives for co-processors.

To complete the registration process, the following documents are typically required:

• IEC Certificate
• Environmental Clearance
• Consent NOC
• Company & Legal Documents
• Geo-Images of Facility
• EPR Related Documents

Requirements for CPCB Used Oil Co-Processor Registration

The following requirements must be met to register as a co-processor under the CPCB's EPR framework:

• Compliance with CPCB Guidelines: The co-processor must adhere to all applicable environmental standards set by the CPCB.
• Technical Capabilities: The co-processor must have the technical infrastructure and capacity to process used oils in an environmentally friendly manner.
• Submission of Documents: Necessary documents such as business registration, waste management plans, environmental compliance certificates, and safety standards must be submitted.
• Payment of Registration Fees: A fee is required for processing the registration. This fee structure is available on the CPCB website.
• Adherence to SOP: The co-processor must follow the SOP guidelines for used oil processing and submit an action plan detailing their approach.

The Hazardous and Other Wastes (Management and Transboundary Movement) Second Amendment Rules, 2023, govern the process of filing applications for CPCB registration as a co-processor of used oil. Below is a systematic guide to the registration process through the Environmental Protection and Recycling (EPR) portal.

• Signing Up on the EPR Portal: Co-processors must first sign up on the official EPR portal for used oil registration (www.eprusedoil.cpcb.gov.in). During registration, entities need to provide their GST number, company name, and authorized person details. 
• Entity Type Selection: Co-processors must select the correct entity type during the registration. If the co-processor handles multiple activities (e.g., collection, co-processing), all relevant activities must be chosen. Separate logins are needed for each activity if different GST numbers are used.
• Completing the Registration Form: Once logged in, co-processors must fill out the registration form with company details, address, and trade name. Necessary documents, including GST certificate, PAN card, and IEC certificate, must be uploaded as PDFs.
• Facility and Location Details: Details about the recycling facility, such as the address, GPS coordinates, and CTO number, must be provided. These will be verified through the Online Consent Management & Monitoring System (OCMMS).
• Geo-Tagged Images and Videos: Geo-tagged images and videos of the facility, including storage areas and oil feeding points, need to be uploaded. A geo-tagged video of the cement kiln used for co-processing must also be submitted.

• Applicability of SOPs to Used Oil Co-Processors: Standard Operating Procedures (SOPs) apply to co-processors involved in the recycling and processing of various used oils, such as hydraulic oil, transformer oil, engine oil, and others. To become compliant, co-processors need to register on the designated CPCB portal, submit an online application with the required documents, and pay the registration fee.
• Late Fee Mechanism: After submission, the application is reviewed by the authorities. If any details are missing or incomplete, the application is returned for resubmission. Co-processors can resubmit the application without a late fee, provided it is done within the specified time frame. However, significant delays in resubmission may result in a late fee.
• Amendment of Registration: Co-processors can amend their registration details within 21 days of submission without incurring any charges. After this period, a fee of INR 10,000 per amendment applies. The CPCB will review amendment requests and may require additional documentation or verification before approval.
• Revocation of Registration: The CPCB can revoke a co-processor’s registration if false or concealed information is provided. Revocation may last up to five years, and the co-processor will have an opportunity to present their case. Environmental compensation charges may also apply, making compliance with regulations essential to avoid penalties.

The registration fees for CPCB's used oil co-processor certification (EPR Certification) are determined by several key factors, including the scale of the co-processing facility, the type and volume of used oils being processed, and the operational capacity of the applicant. These fees are designed to cover the cost of registration processing, verification, and auditing by the CPCB. Additionally, there may be extra charges for amendments or changes made to the registration details after the initial submission, with specific fees applicable based on the nature of the modifications. The fee structure can vary depending on the type of used oil being processed, such as engine oil or hydraulic oil. For precise fee details, applicants should consult the official CPCB portal or guidelines.

Corpseed is one of the top consulting firms, offering comprehensive assistance in the EPR and CPCB registration, guiding businesses through the necessary processes. In the case of used oil co-processing, Corpseed provides specialized expertise to help businesses comply with the stringent environmental regulations set by the Central Pollution Control Board (CPCB). We simplify the complex procedures and ensure that all required documentation and approvals are in place, allowing businesses to focus on their core activities while maintaining environmental standards. From initial consultation to final registration, Corpseed supports businesses at every step, ensuring a smooth and efficient process for used oil co-processing.

• Documentation Support: We assist in preparing and submitting all necessary documentation required for CPCB registration and compliance.
• Regulatory Compliance: Corpseed ensures that businesses meet all CPCB guidelines and environmental regulations for used oil co-processing.
• Approval Assistance: We guide businesses through the process of obtaining necessary approvals and permits for used oil co-processing.
• Monitoring & Reporting: Corpseed helps in setting up monitoring systems to track the environmental impact and prepare regular reports as per CPCB requirements.
• Sustainability Planning: We advise businesses on best practices for waste management, ensuring operations align with sustainable goals and environmental safety.
• EPR Guidance: As part of Extended Producer Responsibility (EPR), we assist businesses in fulfilling their obligations for the collection, recycling, and disposal of used oil.
• End-to-End Services: Corpseed offers end-to-end services, from initial consultation and documentation preparation to final registration and post-registration compliance, ensuring a seamless and efficient process throughout.