A business entity may be involved in sale of services or goods as a business activity. The customers buy these services or goods from the company and pay the agreed price for that service or product. Now, there are various options for payment that a company may offer to its customers. It may receive cash or wired transfer from its customers and in some cases, the company may offer its services or goods to selected customers on credit. Accounts receivable refers to the outstanding invoices a company has or the money the customers owe to the company for the services or goods sold. Many companies try to increase their revenues by allowing some percentage of the total annual sales to be on credit. A business has to offer this type of credit line to frequent or special customers who are invoiced periodically. This credit line also helps the customers to avoid the hassle of physically making payments every time a transaction is made.
What is Accounts Receivable?
Corpseed Accounts Receivable Automation System to save Cost to Operate
Corpseed AR automated system is a software program that tracks and helps with the function of accounts receivables. The AR automation starts with an invoice, this invoice is auto uploaded to the system, where the workflow management system captures it and turns it into a workflow task. When the invoice is paid in full, the system will mark the task as closed. If it is still open, regular notifications will be sent both to the customer and to AR clerks when it’s time to make contact or when a bill is officially late. Depending on the age of the invoice, the accounts receivable software will start carrying out certain tasks until payment is received. The algorithm for AR system is developed to email the customer informing them about payment due date or if the payment is late. Later the task is routed to an AR clerk, who can start making follow-up calls to get a status on the payment. Then the second late notice is emailed to the customer. After a certain period of time, the task is officially escalated to recovery and collections department, depending on predefined procedure for handling delinquent payments. Any replies to payment reminders are automatically directed to a designated mailbox for AR issues and a clerk may drag and drop the email into the system workflow for tracking purposes.
Salient Features of Corpseed Accounts Receivable (AR) Automation System:
- Accounts Receivable Client Dashboard
A client dashboard is a general ledger of all the customers of a company which contains all the important details and custom configuration options for the user to make collections process faster and easily manageable. It allows the top management to track the status of invoices whether paid, pending, disputed, etc. and to identify the top paying clients at one glance.
- Accounts Receivable Automated Invoice Reminders
The considerable time that an employee wastes in the identification of pending invoices and sending reminders for the same to the respective clients can be saved with the help of advanced invoice reminders feature of our Accounts Receivable Software. Automated invoice reminders provide a business owner to take his mind off the collections process and still enjoy an improved cash flow. This nifty feature automatically creates a list of the pending invoices and sends reminders to the clients as per the parameters set by you.
- Accounts Receivable Aged Listing
The aged listing feature of Accounts Receivable Software allows a user to organize all his accounts based on the payable dates and client names. This makes the invoicing and collections smoother and simpler.
- Accounts Receivable Centralized Database
The business data is very important for a company and must be protected at all costs because a single missing invoice can make a huge dent in your cash flow. Our Accounts Receivable Software is a cloud-based accounts receivable system which stores all the data in a secure cloud server, this data can be retrieved if an in-house storage gets corrupted. Also, a traveling employee can access this data from anywhere, anytime.
- Accounts Receivable Dispute Management
The dispute management module of our AR software provides a dedicated communication channel between you and your customers so that any information could be shared, the claims by clients could be quickly verified to arrive at a win-win dispute handling mechanism.
Benefits of Corpseed Accounts Receivable (AR) Automation Software:
- Corpseed AR Automation Software reduces the costs associated with order processing through data capture automation
- It provides a quick and easy access to proof of delivery (POD) information
- It also improves billing processes to reduce DSO (Day’s sales outstanding)
- It helps in increasing levels of cash flow through prompt payments from the customers
- It also ensures that the record of each transaction is saved for future compliance purposes
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